Businesses today thrive on creativity, mobility, and cross-functionality. To aggregate creative resources, business intelligence, and key personnel, the conference room of the future must be equipped with powerful and versatile presentation equipment. Effective collaboration hinges on communication, and conference room AV design must unify communications in order to facilitate the sharing of ideas among team members, clients, suppliers, and other stakeholders.
Optimal conference room solutions should be flexible enough to grow with the company and accommodate current and future laptop, tablet, smartphone, and other portable technology platforms. The ultimate goal for video conferencing solutions is to maximize productivity by breaking down creative, geographic, and functional silos. Conference rooms, board rooms, and huddle rooms are built to reduce the hassle and expense of traveling for face-to-face meetings.
To accomplish this mission, companies interested in building powerful conference rooms should select an audiovisual design and implementation partner that can deliver comprehensive technologies and services, such as:
- Best in class AV equipment that can expand along with the company and remain efficient well into the future
- Seamless meeting management and presentation control
- Beyond-the-call-of-duty AV managed services and technical support
Future-ready Audiovisual Technology
Start with the latest display and presentation infrastructure that leverages the tools needed for the firm’s communications goals, whether they include distance learning, co-working, video streaming, digital signage, or other interactive media supports.
From there, your audiovisual partner should have robust in-house experts who will adapt engineering requirements, budget concerns, control systems, to the technical aspects of your conference room design. This way, equipment choice and service plans can be consolidated for greater control and monitoring. This will keep costs under control and ensure your collaborative space can accommodate onsite displays as well as legacy systems and personal devices participants bring with them.
Meeting Flow and Control
Adjusting lighting, connecting devices, and setting up displays disrupt a video conference’s flow and bring productive exchange to a grinding halt. The best conference room AV designs integrate communication unobtrusively, coordinating displays, sound, and data with intuitive controls. Proper conference room solutions will accommodate hard-wired and/or wireless connectivity sources, displayed either alternatively or simultaneously. Eliminating the downtime that often accompanies a change in presenters keeps ideas fresh and discussion lively. Imagine displaying multiple applications and documents for discussion among staff experts, off-site consultants, and sales reps in office locations across the country.
AV Managed Services
Building out huddle rooms and other collaborative spaces represents an important investment in your company’s success. It makes sense to take steps to ensure collaboration components are well maintained and run effectively. An AV managed services partner provides a support system that relieves the burden of frequent, short-term fixes that can easily tax in-house IT teams. With long-term solutions and preventative maintenance, a comprehensive managed AV services program ensures systems stay up-to-date and keep business operations consistently running. No matter how intuitive or sophisticated your setup, AV conference room solutions require expert technical and engineering staff to keep them operating at peak efficiency.
When contracting for video conferencing equipment, support, staffing, and commitment to service are just as important as the hardware itself. Companies should choose providers that build reliability and scalability into their designs while standing ready to augment staff resources and personnel. Professional conference room AV solutions providers should offer a variety of service, staffing, and repair options such as:
- On-site meeting support
- Technical Staffing
- Extended service contracts
- Telephone technical support
- Preventative maintenance
- Coordination of legacy and new infrastructure
Explore McCann Systems’ expansive portfolio of conference facilities to view a variety of conference room solutions at work. With highly trained and certified experts in design, engineering, installation, service, and sales, McCann’s projects range from turnkey system implementations to sophisticated design-build integrations with customized solutions.
To see how McCann Systems can deliver the greatest conference room functionality solutions to your space, contact us today.
