Gone are the days when employees dread attending company conferences. With recent conference room technology advancements, collaboration has been redefined entirely. Work is now not a morning destination, but a task that can be accomplished from anywhere. Neglecting to upgrade out-of-date, faulty equipment has serious implications in a world where information is traveling faster than ever before. Lack of engagement, inefficient time management, and poor agenda-setting are some of the most common mistakes made that stifle the art of running a meeting.
These problems can be resolved and a true state of efficiency achieved with the latest in conference room technology:
- Room Scheduling
- Simultaneous Sharing
- Skype Room Systems
- Zoom Rooms
An employee’s primary focus should be on completing their projects with successful results, not on when and where they can meet with fellow team members. 40% of employees report losing up to 30 minutes of time each day just looking for a collaborative meeting place. That’s half of the average time of an entire meeting ! Room scheduling technology ensures that creative teams not only have accessibility to the space they need to do their jobs, but also the opportunity to collaborate in spaces tailored to their specific needs. For instance, a small group can meet in a huddle room while a specialized tech group can meet in a room equipped with the tools they need to be more productive.
Scheduling conference room technology can be used for much more than simply reserving meeting space:
- Wayfinding signage can direct individuals to available rooms
- Touch displays can be installed outside of rooms to advise teams of time availability and to allow them to reserve the space directly from the display in real time
- Outlook, Google Calendar, and other calendaring systems can be integrated so employees can book rooms from their desktop
Projects today require input and sharing from multiple team members – each likely working on a different device or in a different location. Collaboration technology equipped for simultaneous sharing allows participants to compare materials from separate devices in real-time. Whether local or remote, team members can effortlessly contribute.
With charts, documents, and presentation slides displayed side-by-side, teams have ready access to all the information they need to make informed decisions. Without all content available, inefficiencies could neglect dissenting information from other team members.
The power of screensharing extends beyond simply visualizing information. Simultaneous sharing affords a team the luxuries of comparison and collaboration. Making the switch to simultaneous sharing ensures a reliable transfer of valuable information.
Skype Room Systems
Countless organizations employ Microsoft Teams or Skype to communicate, share files, and record calls. The next step is to equip meeting spaces with this same technology, enabling teams to seamlessly transition from one space to another for a complete and immersive audiovisual experience. With features such as calendar integration and wireless content sharing, businesses can leverage existing Microsoft tools with Skype room systems for powerful collaborative spaces.
A Skype conference room starts with Microsoft’s Teams or Skype for Business and compatible endpoint devices, including:
- Touch-screen displays
- High-quality video cameras
- Crystal-clear speakers for audio
Microsoft’s interface is compatible with easy-to-use solutions from many partners—Crestron, Polycom, Logitech, Starleaf, and more. With one touch, a tabletop meeting console brings all participants into a meeting, whether they are presenting in the conference room, working remotely, or connecting from a client’s office.
Zoom, a cloud-based system, offers the latest in video-conferencing technology with features like wide-angle video, wideband audio, and remote participation from mobile and desktop devices to other conferencing systems. This completely wireless and compact conference room technology is especially effective in smaller locations but can be scaled to larger operations with the addition of virtual modems. It is an adaptable system that will grow with your company. In addition, McCann Systems is now a certified Zoom integrator. Zoom rooms also make it easy to schedule, start, and manage meetings using:
- Digital signage
- Scheduling displays
- Voice commands
- Touch-enabled white boards
Time to Elevate Your Conference Room Technology?
It is estimated that 25-50% of meeting time is wasted. Energize your team by installing a solution that works to keep the meeting running effectively. It pays to research and invest in the latest systems to ensure your people are realizing their full potential. Incorporating smart conference room technology into your meeting spaces creates space for a faster, more dynamic flow where your communication is maximized for efficiency, and in turn, better results.
McCann Systems is dedicated to designing and implementing conference room technology to deliver real, measurable business value. Ready to transform your meeting and collaborative experience? Check out our project portfolio for inspiration.
Contact our team to learn how we can elevate your collaboration technology for maximum creativity.